Registration and Accomodation

Registration is being handled by the University of Southampton Conference Office. You can download a registration form in A4 or letter-sized PostScript to send to the office [if you have trouble with PostScript, a plain text version is available, but please use the PostScript form wherever possible]. If you pay by credit card (see below), the preferred method is to fax the form directly to the Conference Office.

The Conference Office will not formally register you for the symposium until they receive the registration fee.

Registration Fee

The registration fee is £200 until 30 April 1999, rising to £220 from 1 May onwards.

The fee covers:

Reception on Sun 25 July and Conference dinner on Weds 28 July
Morning Coffee, lunch and afternoon tea during the four days of talks
A copy of the proceedings on cd-rom

Accompanying persons do not need to pay the registration fee. They should pay for the Conference dinner separately if they wish to attend. Indicate on the registration form the number of persons excluding yourself you wish to bring to the Conference dinner. Indicate also the number of persons excluding yourself for whom you need additional accomodation. Extra payments for companions should be included in the total payable.

Acccomodation

The symposium has the use of Highfield Hall of residence, which is within a couple of minutes' walk of the Avenue Campus (marked "Arts" on the detail map) where the talk sessions are held. There are 116 standard single rooms with washbasin and 40 ensuite single rooms with private facilities. Bed and breakfast accomodation is available for the four nights, Sunday 25 July to Wednesday 28 July inclusive. Rates are shown on the registration form.

The conference office has also negotiated rates, shown on the registration form, for overnight-with-breakfast at three hotels. The County Hotel [description from the AA guide] is near the University campus (about 15 min walk from the lecture site), while the Ibis [description from the AA guide] and Southampton Park hotels are near Southampton city centre (a mile or so from the University). If you wish to book accomodation at the conference rates in these hotels, please do it via the registration form.

Note that the Ibis Hotel has requested payment for all rooms required by 1st June. Rooms booked at the Ibis and not required have to be cancelled 4 weeks prior to the booked dates to avoid cancellation fees. The registration form allows you to indicate your full accomodation requirements, including those of any accompanying persons. Please contact the conference office directly to enquire about availablity of rooms outside the range of dates given on the registration form.

Payment

If paying by credit card, insert card details on the registration form and fax (preferred) or mail the form to the University of Southampton Conference Office. The fax number and address are:

Fax: +44 23 8059 5983

Heavy Flavours 8 Symposium
Conference Office
Bassett House
Glen Eyre Road
Southampton SO16 3TU
United Kingdom

These also appear on the form. Faxes will be seen only by staff in the Conference Office.

Payments are also acceptable by cheque in £ Sterling (UKP) drawn on a British bank or by International Banker's draft, also in £ Sterling. Payments by banker's draft should be sent direct to the University's bankers (the address is given on the registration form), so please mark the box on the registration form if you pay by this method (you should still return the registration form to the Conference Office). Please ensure that all payments are accompanied by your name and are free from all bank charges.

Queries on Registration and Accomodation

Questions about making payments and booking accomodation may be directed to the Conference Office. Please mention the "Heavy Flavours Symposium" when you contact them.

Tel: +44 23 8059 3720
Fax: +44 23 8059 5983
eme@soton.ac.uk

hf8@hep.phys.soton.ac.uk
29 Jun 1999